What it is

The days between an inquiry and a proposal are where deals go to die. This system removes them. A prospect fills a short form with what they need, and the system writes a complete proposal — scoped, worded, and priced from your own rules — as a clean, branded PDF in Arabic or English.

You stay in control of the send. The draft lands for your review, and once you approve it, it goes to the client automatically. What used to take a person half a day of copy-paste and formatting now takes minutes, and every proposal looks like it came from the same careful hand.

How the flow runs

The form's answers drive the whole document — no template juggling, no manual pricing lookups.

What it handles

• Structured intake that captures exactly what's needed to price and scope the work.
• Written proposals in your tone and your pricing logic, in Arabic or English.
• Branded PDF output — consistent layout, your identity, ready to send.
• Approval step so nothing reaches a client without your sign-off.
• Automatic delivery by email once approved, with the record kept.

Architecture & stack

• Orchestration: n8n Cloud, triggered by the intake form submission.
• Reasoning: Claude (Anthropic) for drafting and pricing the proposal from your rules.
• Output: generated PDF; delivery via Gmail.
• Reliability: validation on the form inputs and retry-on-fail on each step, with error alerting.

What the client gets

Turnaround goes from days to minutes, so you reply while the client is still interested. Proposals stop depending on who's free to write them, and they stop looking different every time. You keep the final say on every send, and the whole flow runs inside your own accounts.